Coordination Services: Month-of / Day-of Event Coordination
Because Your Only Job Should Be to Enjoy the Moment.
Planning your own event is an exciting journey, but when the big day arrives, you shouldn’t be worried about timelines, vendor arrivals, or cueing music. That’s where we come in.
Our Month-of and Day-of event coordinator services are designed to give you peace of mind and flawless execution—so you can relax, be present, and enjoy every moment you’ve spent months planning. Read more pages
What is Month-of / Day-of Coordination?
These services are perfect for clients who have done most of the planning themselves but want a professional to take the reins in the final stretch. We ensure your plans are executed exactly how you envisioned—without stress, confusion, or last-minute hiccups.
Month-of Coordination: We step in 4–6 weeks before your event to tie up loose ends, confirm vendor details, build timelines, and take full control of logistics.
Day-of event coordinator
: Our team is on-site to manage the event flow, vendor arrivals, guest experience, and problem-solving so your event runs smoothly from start to finish.
Who This Service is For:
Couples planning their own wedding who need a pro to manage the day
Corporate clients with internal planning teams who need day-of support
DIY event planners who’ve covered the details but want hands-free execution
Anyone who wants to enjoy their event without handling logistics
What’s Included in Month-of Coordination
Our Month-of Coordination package includes all the essentials to finalize your plans and seamlessly execute them.
🔹 1. Initial Onboarding Meeting event coordinator
Review your current plans, contracts, and vendor list
Discuss your vision, priorities, and any pain points
Create a clear action plan for the weeks ahead
🔹 2. Venue Walkthrough & Final Logistics
Site visit to assess layout, flow, and setup needs
Identify any logistical or timeline challenges
Finalize floor plan, seating chart, and contingency plans
🔹 3. Vendor Coordination
Contact all booked vendors to confirm arrival times, setup needs, and expectations
Serve as point of contact so you’re no longer the go-between
Coordinate load-in, cues, and strike times
🔹 4. Custom Event Timeline
Build a minute-by-minute master schedule for your event
Distribute timeline to vendors, venue, and VIPs
Include ceremony cues, speeches, meal service, and more
🔹 5. Final Planning Meeting event coordinator
Review final details, timeline, vendor updates, and guest list
Collect all materials (seating cards, favors, signage, etc.)
Confirm emergency contacts and back-up plans
Day-of Coordination Services
We’re the first to arrive and the last to leave. Our on-site event coordinator ensures every detail comes together, so you don’t have to lift a finger.
🔸 1. Event Set-Up Oversight
Direct vendors during setup
Arrange décor, signage, guest tables, and materials
Ensure everything is aligned with your vision and layout
🔸 2. Vendor Management
Welcome and check in vendors
Troubleshoot any issues
Ensure all services are delivered as promised
🔸 3. Timeline Management
Keep everyone (vendors, VIPs, wedding party) on schedule
Cue speeches, special dances, meal service, and transitions
Adjust timing as needed without missing a beat
🔸 4. Guest & VIP Assistance
Greet guests and direct them as needed
Event coordinator family members, officiants, bridal party, and speakers
Handle any special accommodations discreetly
🔸 5. Emergency Kit & Problem Solving
We come prepared with an emergency kit (safety pins, tape, mints, bandages, etc.)
Handle surprises calmly and quickly so you never even notice
Manage last-minute changes with professionalism and discretion
🔸 6. Event Wrap-Up
Oversee breakdown and vendor load-out
Collect personal items, gifts, and décor for safe return
Ensure no venue rules are overlooked
Optional Add-Ons
You can customize your coordination experience with the following services:
Rehearsal Coordination
We’ll run your wedding or event rehearsal to ensure everyone knows their cues.Welcome Table Management
We’ll manage your sign-in book, seating chart, favor table, or photo guestbook.Event Assistant or Additional event coordinator
For larger events, additional staff ensures every area is covered efficiently.Post-Event Follow-Up
We’ll assist with final vendor payments, post-event communication, and feedback.
Why Hire a Month-of/Day-of Coordinator?
✅ Stress-Free Experience: You focus on the fun—we handle the function.
✅ Vendor Liaison: Say goodbye to day-of phone calls, texts, and questions.
✅ Problem Solver: We’re ready for anything, from timeline shifts to weather surprises.
✅ Professional Execution: All your hard work deserves to come together perfectly.
✅ Peace of Mind: Knowing a professional has your back is priceless.
A Quick Comparison
| Feature | DIY | Month-of event coordinator | Full Planner |
|---|---|---|---|
| Planning From Start | ✅ | ❌ | ✅ |
| Vendor Sourcing | ✅ | ❌ | ✅ |
| Timeline Creation | ❌ | ✅ | ✅ |
| Day-of Management | ❌ | ✅ | ✅ |
| Budget Management | ✅ | ❌ | ✅ |
| Event Set-Up | ❌ | ✅ | ✅ |
| Vendor Confirmation | ❌ | ✅ | ✅ |
If you’ve already done the planning but want to enjoy the celebration, month-of coordination is your best fit.
When Should You Book a Coordinator?
As early as possible! Even though our involvement officially starts 4–6 weeks before your event, booking in advance ensures we reserve your date and can advise you periodically along the way if needed.
Real-World Scenarios We’ve Handled:
The florist was stuck in traffic? We built a temporary centerpiece setup until they arrived.
The officiant forgot the marriage license? We had a back-up copy printed and ready.
The venue had an unexpected power issue? We rerouted the program and brought in lighting support.
A groomsman forgot his shoes? We had a backup pair and saved the day. event coordinator
What You'll Walk Away With:
A flawlessly run event
Grateful guests and vendors
Your vision executed without stress
A collection of happy memories, not logistical headaches
Ready to Let Go and Celebrate?
Let us step in so you can step out of planning mode and into celebration mode. With [Your Company Name], you can trust that your event is in the hands of detail-obsessed professionals who genuinely care.
📞 Book a free consultation to learn how we can bring calm, clarity, and event coordinator to your special day.
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